Purchasing ERP Software Designed for Manufacturers

Always be on top of your suppliers

Control all your vendor transactions in one place to ensure you always have the right materials on hand.

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Genius Purchasing

Genius ERP’s purchasing portal lets you manage all your interactions with vendors in a single system to better control costs, including quote requests, purchase orders, receiving and invoicing. Easily create and send RFQs to multiple vendors to evaluate them on several factors like on-time delivery, quality and price — guaranteeing that you always choose the right supplier for every job. The purchasing portal is also in sync with all your projects and inventory to ensure you always have the right materials on hand.

Point 1

Smart ordering

Our recommended reorder tool tells you when to repurchase materials and parts to ensure you never have a material shortage again. According to your in-process production orders, you can identify potential shortages based on real-time inventory, expected delivery times and the date required for the item — and know when to order more. Genius ERP also allows you to reorder items based on minimum stock or to combine purchase lists from multiple orders to streamline the purchasing process.

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Point 2

Increase purchasing power

Make simultaneous price inquiries for multiple items to multiple suppliers with a click of a button — and then receive prices from your suppliers without re-entering any information. Easily compare vendors based on quality, price and delivery dates to ensure you always pick the right vendor for the job. Increase your negotiating power, centralize information, save time and better control costs to improve your bottom line.

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Point 3

Fully integrated system

Always know what materials are needed for current jobs and future projects, making it easy to keep on top of what you need to purchase. Full integration, including complete inventory visibility, means you can easily track everything related to purchasing, vendors and inventory in one system. Create POs with a single click, manage contact information for vendor and customer records (with full email integration), oversee qualified vendors and vendor part certification, handle receiving and vendor payments and prioritize your purchases.

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Key Features and Functionalities

Use our purchasing dashboard to view all vendor transactions — open or closed — and always have important purchasing and vendor information at your fingertips. Speed up the purchasing process, choose the right supplier for every job, ensure you always have the right materials on hand and only pay for goods received by managing all vendor payments, whether manual or electronic transfer, from a single portal.

  • Recommended reorder tool
  • Genius Vendors dashboard
  • Management of vendor records
  • Management of vendor contacts
  • Management of vendor price-lists
  • Management of qualified vendors by item
  • Management of vendors by warehouse
  • Multi-unit and multi-currency management
  • Hard material allocations - buy material by WIP
  • Email integration
  • Price requests
  • Blanket orders and release management
  • Fully integrated inventory widget
  • One-click purchase orders
  • Easy follow-up reports for POs
  • Full control over purchase order form
  • Receiving of goods
  • Custom barcode printing
  • Merchandise returns
  • Purchase invoices
  • Provision of freight and extra charges
  • EFT & Manual Payment Management
  • E-commerce

Built for the people who use it

Whether you are an engineer, production manager, accountant or CEO, Genius ERP has the solutions you need to get the job done right.

Purchasing Managers

Stay organized and ahead of the chaos by using the right tool for the job.

Never have someone barge into your office in a panic over missing materials again with a purchasing portal fully integrated with the rest of your shop, making it easy to know what materials you need to purchase. Genius ERP increases your purchasing power by allowing you to make simultaneous pricing inquiries for multiple items to multiple suppliers — letting you easily evaluate vendors and pick the right supplier for the job.

The recommended reordering tool will identify potential material shortages based on real-time inventory, expected delivery times and on-the-go projects. It will also advise you to repurchase materials so that you always have materials on hand when you need them. Have more time to focus on negotiations, vendor evaluation, buying strategy and increasing your bottom line.

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Case studies

We’re honored to help hard-working manufacturers grow

Whether you’re looking for your first ERP, or you need a replacement solution, manufacturers just like you have realized the benefits of implementing Genius ERP.

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Frequently asked questions

What is an MRP?

A Material Requirements Planning (MRP) solution is a business software designed to manage inventory effectively in relation to planning and scheduling processes, with the primary goal of improving productivity. Manufacturers utilize an MRP system to ensure timely delivery of jobs, maintain inventory levels at optimal levels, and inform their planning, scheduling, and purchasing decisions.

MRP systems play a critical role in streamlining production processes by analyzing demand, determining material requirements, and generating schedules for production activities. By integrating data from various departments and processes, an MRP solution enables manufacturers to optimize resource utilization, reduce lead times, minimize inventory holding costs, and enhance overall operational efficiency.

What is the difference between MRP and ERP?

The main difference between MRP (Material Requirements Planning) and ERP (Enterprise Resource Planning) lies in their scope and functionality within a business software system.

MRP, or Material Requirements Planning, focuses primarily on managing inventory and production processes in manufacturing. It helps manufacturers calculate material requirements, plan inventory levels, and optimize production schedules. Over time, MRPs evolved to include additional functionalities such as detailed capacity planning, scheduling, shop floor control, and performance analysis (known as MRP II). MRP II systems enable manufacturers to compare forecasts with actual data, analyze performance, and improve efficiency within the manufacturing domain.

On the other hand, ERP, or Enterprise Resource Planning, is a comprehensive business software system that goes beyond manufacturing processes. ERP solutions integrate and automate various aspects of an organization’s operations, including manufacturing, sales, quotes and estimates, customer relationship management (CRM), accounting, human resources, project management, and more. ERPs are designed to streamline and connect different departments and processes within a company into a single database. This integration allows for seamless communication, efficient task management, and the sharing of accurate information across the entire organization.

In short, while MRP focuses specifically on inventory management and manufacturing processes, ERP encompasses a broader range of functionalities to automate and optimize business processes across the entire enterprise, making it a more comprehensive and powerful solution for businesses.

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How can an ERP help with purchasing?

Spending less on purchasing and sourcing at the front end of the procurement process, can help reduce job cost on the back end. The duration of the purchasing process for a manufacturer can vary significantly depending on various factors such as the complexity of the product, the size of the organization, the supplier’s lead times, and the availability of materials. If your procurement system is just a simplified invoice issuer and approval workflow service, your users are likely getting short-changed. However, some general guidelines can help determine a reasonable timeframe for the purchasing process:

  • Lead Time: The lead time is the time it takes from placing an order with a supplier to receiving the goods. It includes data related to order processing time, production time (if applicable), and shipping time. Lead times can vary widely depending on factors such as the location of the supplier, transportation mode, and production capacity.
  • Supplier Relationship: Strong relationships with suppliers can often expedite the purchasing process, by giving your procurement resources additional sourcing capabilities. Establishing long-term partnerships, negotiating favorable terms, and having clear communication channels can help streamline the procurement process.
  • Inventory Levels: The purchasing process should take into account the organization’s inventory supply levels and reorder points. Maintaining optimal inventory levels helps prevent stockouts while avoiding excess inventory holding costs.
  • Procurement Procedures: Clearly defined procurement procedures and efficient workflows can help expedite the purchasing process. Standardizing procedures, utilizing automation tools, and implementing purchase order systems can reduce manual effort and streamline operations.
  • Market Conditions: External factors such as market demand for supplies, supplier availability, and economic conditions can impact the purchasing process. Monitoring market trends, supplier performance, and industry developments can help anticipate potential disruptions and adjust procurement strategies accordingly.

In general, the purchasing process for a manufacturer should aim to balance efficiency with thoroughness, ensuring timely acquisition of materials and maximixing spend efficiency, while maintaining quality standards and cost-effectiveness. Depending on the circumstances, the procurement process can take anywhere from a few hours to several weeks or even months. Continuous improvement efforts and regular performance evaluations can help identify areas for optimization and enhance the efficiency of the purchasing process over time.

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